Roll Forward Client Files

Client files can be rolled forward from the Client Manager or from the Tax Return view.

To roll forward client files from the previous taxation year from the Client Manager, proceed as follows:

  1. From the Client Manager, display the list of client files to roll forward:
    Click the Filter button , then Files to Roll Forward, and then click the file type that you want to roll forward.
    Click the Client files location button , then select the folders where the client files from the previous taxation year are saved.
  1. Select the files that you want to roll forward.
  2. On the File menu, click Roll Forward then click Selected Files.
    The Roll Forward dialog box will be displayed if it has not been previously cleared.
  3. In the File Options and Data Options tabs, select the desired options.
    Please note that changes made to the options at the time of the roll forward only remain in effect for that roll forward operation. If you want to make a change to the roll forward options for all future roll forward operations, you must customize the roll forward options using the Options and Settings command.
  4. Click OK.

When the roll forward is completed, the roll forward log will be displayed. Click Close to return to the Client Manager.

To roll forward client files from the Tax Return view, proceed as follows:

  1. On the File menu, click Roll Forward.
  2. Select the folder where the client files to roll forward are located.
  3. In the Files of type list, select the file type that you want to roll forward.
  4. Select the client files that you want to roll forward.
    Click Open.
  5. The Roll Forward dialog box displays if it has not been previously cleared.
    In the File Options and Data Options tabs, select the desired options.
    Please note that changes made to the options at the time of the roll forward only remain in effect for that roll forward operation. If you want to make a change to the roll forward options for all future roll forward operations, you must customize the roll forward options using the Options and Settings command.
  6. Click OK.

When the roll forward is completed, the roll forward log will be displayed. Click Close to return to the initial location.

In cases where you have selected only one client file to be rolled forward and that the option allowing you to save the rolled forward client file under another name is selected, you can save the rolled forward client file under another name and in another location than the one defined by default. In addition, when the roll forward is completed, the new client file will automatically open.

Notes:

  • We suggest you make backup copies of the client files for the previous taxation year as a precaution before rolling them forward.
  • To display last year's data in the status bar and in Xpress, the program rolls forward by default all of last year's data. To reduce the time required to roll forward several of last year's Taxprep client files, you can modify the list of rolled forward data used for reference purposes without affecting the permanent data and the carried over balances that have been rolled forward to the current year's client files.

In the active return, the data rolled forward from the previous taxation year appears in blue on a white background, while data entered this year appears in black on a white background. This makes it easy to distinguish between data rolled forward and data entered this year. However, if you replace the data rolled forward with new data, the display colour will change from blue to black.

Tips:

  • Use Xpress to display all of the data that has been rolled forward from the previous taxation year.
  • When a rolled forward cell is selected, the previous year's value appears in the status bar.

When a single file is rolled forward, you may save it both under another file name or in another location than the one defined by default. This functionality may be very useful, for example, if you want to file a return for a taxation year that does not cover the usual 365 days period and that is ending within the same taxation year than the previous return.

This functionality can be selected by default or enabled, as needed, when rolling forward a client file.

By default, when rolling forward a single client file, Taxprep for Trusts prompts you to save the rolled forward file under another name and in another location. If you want to clear this option, proceed as follows:

  1. On the Tools menu, click Options and Settings.
  2. Under Roll Forward, click File Options.
  3. Clear the Prompt for file name when single file rolled forward.
  4. Click OK.